Administrative Coordinator
Company: Robert Half
Location: Seattle
Posted on: February 18, 2026
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Job Description:
Job Description Job Description We are looking for an
Administrative Coordinator to join our team in Seattle, Washington.
This long-term contract position offers an opportunity to
contribute to a non-profit organization dedicated to making a
meaningful impact. The ideal candidate will excel in administrative
support, bookkeeping, and organizational coordination, ensuring
smooth operations and compliance within the organization.
Responsibilities: • Act as the key point of contact with the
facility lessor, managing routine maintenance and repair needs. •
Oversee the general email inbox, ensuring inquiries are promptly
addressed or forwarded appropriately. • Manage office supplies and
inventory, tracking and replenishing items when necessary. •
Process financial transactions such as invoices, payments, and
income entries using QuickBooks Online with precision. • Conduct
vendor documentation reviews, verifying forms like W-9s for
accuracy. • Maintain organized financial records in alignment with
audit standards and internal policies. • Provide administrative
assistance to the Executive Director, including scheduling
meetings, preparing documents, and coordinating events. • Organize
and store board materials, including agendas, minutes, and
presentations, ensuring accessibility and proper documentation. •
Ensure adherence to accounting regulations, organizational
policies, and relevant state and federal laws.• 2 to 4 years of
experience in administrative support, bookkeeping, or similar
roles. • Proficiency in QuickBooks Online and a solid understanding
of bookkeeping practices. • Strong organizational skills with the
ability to prioritize tasks and maintain accuracy. • Familiarity
with productivity tools such as Microsoft Office, Asana, and
cloud-based file systems. • Knowledge of accounting principles and
standards for audit-ready recordkeeping. • Excellent written and
verbal communication skills to liaise effectively with staff, board
members, and external stakeholders. • Dedication to equity,
inclusion, and the mission of Children’s Alliance, with experience
working in diverse environments.
Keywords: Robert Half, Shoreline , Administrative Coordinator, Accounting, Auditing , Seattle, Washington
